REQUEST FOR PROPOSAL (RFP)

Call Title: Provision of Hotel Accommodation, Meeting Spaces, and Catering Services in Ekiti Osun and Ondo, Oyo, Kogi and Abuja

Issuing Organization: New Initiative for Social Development (NISD)

Closing Date: 20th April 2026

Contact Email: procurement@fimgohost.top   

1. PURPOSE

The purpose of this RFP is to invite qualified hotels to provide high-quality accommodation, conference facilities, and catering services for the New Initiative for Social Development. The selected vendor will support the project by hosting workshops, seminars, and project staff during official travel.

2. SCOPE OF WORK

The selected hotel(s) will be required to:

• Accommodation: Provide secure, clean, and well-equipped guest rooms (Standard and Executive).
• Conference Facilities: Offer meeting rooms with various capacities, including necessary furniture and layouts.
• Catering: Provide full-board or half-board options, including breakfast, lunch, dinner, and coffee breaks.
• Technical Support: Ensure reliable high-speed Wi-Fi and audiovisual equipment (projectors, sound systems).
• Security: Maintain a safe environment with 24/7 security presence.

3. TECHNICAL SPECIFICATIONS

Proposals should clearly outline:

• Room Features: Air conditioning, ensuite bathrooms, and workspace.
• Facility Amenities: Availability of backup power (generators), parking, and laundry services.
• Conference Equipment: Detailed list of available AV tech and stationery provided.
• Catering Menus: Sample menus demonstrating variety and dietary flexibility.

4. DELIVERABLES & TIMELINE

5. PROPOSAL REQUIREMENTS

A. Technical Proposal

1. Valid CAC Certificate and Tax Clearance.
2. Company/Hotel Profile and evidence of physical address.
3. Details of security protocols and insurance coverage.
4. Proof of previous experience hosting NGOs or International Organizations.

B. Financial Proposal

1. Room Rates: Corporate rates for different room categories.
2. Conference Packages: Daily Delegate Rates (DDR) including hall hire and meals.
3. Applicable Taxes: Clearly state VAT and any service charges.

6. EVALUATION CRITERIA

7. SUBMISSION INSTRUCTIONS

All proposals must be submitted electronically in MS Word or PDF format to procurement@fimgohost.top by the closing date.

For inquiries, please contact: Grace Igber,
grace.igber@fimgohost.top , +234 806 785 1988

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